Privacy Policy
Last updated: August 2026
The Braque d’Auvergne Club (“the Club”, “we”, “us” or “our”) is committed to protecting and respecting your privacy.
This Privacy Policy explains how we collect, use and protect personal information when you visit our website, contact the Club, apply for membership, attend or enter Club events, or otherwise interact with us.
1. Information We May Collect
We may collect and process personal information including:
* Your name
* Postal address
* Email address
* Telephone number
* Membership details
* Information provided through membership applications, contact forms or event entries
* Information relating to dogs owned, bred, shown or worked by you, including registered names and results
* Photographs submitted to the Club or taken at Club events
* Correspondence between you and the Club
* Payment or transaction information where relevant
* Technical information relating to your use of our website, such as IP address, browser type and cookies
We only collect information that is reasonably necessary for the activities of the Club.
2. How We Use Your Information
We may use your personal information to:
* Administer Club membership
* Respond to enquiries
* Communicate with members
* Process membership applications and renewals
* Organise Club shows, events, meetings and activities
* Maintain Club records
* Publish show results, awards, achievements and other information relevant to the Braque d’Auvergne
* Publish photographs and news relating to Club activities
* Manage and improve our website
* Meet our legal, regulatory and administrative obligations
* Promote the activities and objectives of the Club
Where appropriate, information relating to dog show results, awards, photographs and Club activities may be published on our website, social media channels or other Club publications.
3. Our Legal Basis for Processing Information
Where UK data protection law applies, we will process personal information where we have an appropriate legal basis.
This may include:
* Your consent
* The administration of your membership or another agreement with you
* Compliance with a legal obligation
* The legitimate interests of the Club in administering and promoting its activities, provided those interests do not override your rights and interests
Where we rely on consent, you may withdraw your consent at any time.
4. Sharing Your Information
We do not sell your personal information.
We may share information where reasonably necessary with organisations or service providers that assist us in operating the Club or website.
Information may also be shared where required by law, regulation or the rules of a relevant governing organisation.
Where third-party service providers process personal information on our behalf, we will take reasonable steps to ensure that information is handled appropriately.
5. Photographs, Show Results and Club News
The Club may publish photographs, dog names, show results, awards and other information relating to Club events and activities.
This may include the names of owners, exhibitors, breeders, judges or other individuals where this information forms part of the relevant result, report or Club activity.
If you have concerns about a photograph or other personal information published by the Club, please contact us.
6. Cookies and Website Analytics
Our website may use cookies and similar technologies to help the website function correctly and to understand how visitors use it.
Some cookies may be essential for the operation of the website, while others may be used for analytics or other optional purposes.
Where required by law, we will ask for your consent before placing non-essential cookies on your device.
You can also control or delete cookies through your browser settings.
7. Links to Other Websites
Our website may contain links to third-party websites, including social media platforms and other canine or breed-related organisations.
The Club is not responsible for the privacy practices or content of third-party websites. We recommend reviewing the privacy policy of any external website you visit.
8. How Long We Keep Information
We retain personal information only for as long as reasonably necessary for the purpose for which it was collected, including for membership administration, historical Club records and any legal, accounting or reporting requirements.
Certain information may be retained as part of the Club’s permanent historical or archival records where appropriate.
9. Keeping Your Information Secure
We take reasonable organisational and technical measures to protect personal information against unauthorised access, alteration, disclosure, loss or misuse.
However, no method of transmitting or storing information electronically can be guaranteed to be completely secure.
10. Your Data Protection Rights
Depending on the circumstances, UK data protection law may give you rights including the right to:
* Request access to personal information we hold about you
* Ask us to correct inaccurate or incomplete information
* Ask us to delete your personal information in certain circumstances
* Ask us to restrict how your information is used
* Object to certain processing
* Request the transfer of certain information
* Withdraw consent where processing is based on consent
These rights are subject to certain legal exceptions.
If you wish to exercise any of these rights, please contact the Club.
You also have the right to raise a concern with the Information Commissioner’s Office (ICO), the UK’s independent regulator for data protection.
11. Children’s Privacy
Our website and Club activities may occasionally include information or photographs relating to junior members or young people participating in Club activities.
We will take appropriate care when handling children’s personal information and will seek consent from a parent or guardian where required.
12. Changes to This Privacy Policy
We may update this Privacy Policy from time to time to reflect changes to our activities, website or legal requirements.
The latest version will be published on this website with the date it was last updated.
13. Contact Us
If you have any questions about this Privacy Policy, how we use your personal information, or would like to exercise your data protection rights, please contact:
The Secretary
Braque d’Auvergne Club
Please use the contact details provided on the Club’s website.